Last Published: 12/05/2006 09:41:08

TRAFXS Systems - Invoicing


TRAFXS Invoicing Solution

Invoicing processes validated movement transactions, producing a set of daily and M-T-D reports, and printing invoices. A single invoice may be printed for all billable movements on a single bill of lading or for all billable movements in a specific location on a single day (gang billing).
Another 16 validation steps are applied to all billable transactions, including formula integrity, validity of freight vendors, and accuracy of taxation terms. Movements not passing this validation are also extracted to another batch to await examination and editing.
The invoicing process is completely restartable. The selection and sequence of both daily and M-T-D reports is user-defined, and may vary as a month approaches closing.
Transactions within two accounting periods may be processed simultaneously; all reports distinguish information by accounting period. Sales may be accrued, pending actual billing at a later date.

Additional Features

  • Daily control report, providing a one-page summary of daily invoicing activity.
  • Invoicing transaction error log, indicating a list of all invalid transactions, as well as the source of the error.
  • Automatic determination of all additional costs (e.g. freight), as well as calculation of all applicable taxes associated with the sale.
  • Daily invoice report, at both detail and summary level, which provides an audit trail for the day's invoicing activity, and subsequent update to accounts receivable.
  • Daily sales journal report, suitable as an audit trail for updates to the general ledger from the invoicing subsystem. The report includes entries for product sales, miscellaneous charges, taxes, as well as the accounts receivable offsets.
  • Automatic generation of anticipated payable transactions (tickets) associated with billable sales; these are sent to the 'ticket-matching' section of the TRAFXS application, where they are matched to incoming invoices.
  • Optional redirection of invoices to an archive device (as well as the printer) in order to accommodate long-term storage and retrieval requirements of invoices (e.g. microfilming). Invoices may also be sent to a centralized exchange facility (e.g. DTN).
  • Comprehensive on-line invoice and bill of lading history inquiry capabilities. These may be invoked from several points within the TRAFXS application.
  • Billing method (gang or single BOL) may be configured by customer.